Managing Your Listings
The My Listings page is your central hub for viewing, filtering, and managing all your property listings. Access it from the agent portal sidebar.
Listings Dashboard
View Modes
The listings dashboard supports four different view modes. Your preference is saved to local storage and persists between sessions.
| View | Description |
|---|---|
| Card | Grid of property cards with images, key details, and action buttons. Default view. |
| Table | Sortable table with columns for address, suburb, price, type, status, role, and bed/bath/car counts. |
| List | Compact single-line rows showing headline, suburb, price, status, and actions. |
| Compact | Condensed table view with smaller text and tighter spacing for high-density viewing. |
Filtering by Status
The status tabs at the top of the page let you filter listings by their current status:
- All — Every listing you are associated with
- Active — Currently published and visible to buyers
- Draft — Saved but not yet published
- Pending — Awaiting review or approval
- Sold — Marked as sold
- Leased — Marked as leased
Each tab displays a count of matching listings.
Search
Use the search bar to filter listings by street address, suburb, headline, or price display text.
Sorting
In table and compact views, click column headers to sort by address, suburb, price, status, bedrooms, or created date. Click the same column header again to toggle between ascending and descending order.
Listing Statuses
Listings progress through a lifecycle of statuses:
| Status | Description |
|---|---|
draft | Created but not published. Not visible to buyers. |
active | Live and visible in search results. |
pending | Awaiting review or processing. |
under_offer | An offer has been accepted but settlement is not yet complete. |
under_contract | A contract has been signed. |
sold | The property has been sold. |
leased | The rental property has been leased. |
for_rent | The property is actively available for rent. |
withdrawn | The listing has been withdrawn from the market. |
off_market | The property is not currently being marketed. |
archived | The listing has been archived for record-keeping. |
Locked Statuses
Listings in the following statuses are locked and cannot be edited unless reactivated: Sold, Leased, Withdrawn, Archived. To make changes to a locked listing, you must first reactivate it from the Edit Listing page.
Publishing a Listing
To publish a draft listing:
- From the listings dashboard, find the draft listing.
- Click the Publish button.
- The system performs an eligibility check.
Eligibility Check
The publish eligibility check verifies:
- Subscription status — Whether you or your agency has an active subscription
- Listing limits — Whether you have available listing slots under your current plan
- Promo allowance — Whether you qualify for free promotional listings
| Result | Action |
|---|---|
| Allowed | The listing is published immediately with status set to active. |
| Within promo limit | The listing is published. First-time publishers may see a promotional welcome modal. |
| Not allowed — subscribe | A paywall modal appears prompting you to subscribe to a plan. |
| Not allowed — upgrade | A paywall modal appears suggesting a plan upgrade for more listing slots. |
Editing a Listing
- Click the Edit button on any listing you have permission to modify.
- The Edit Listing page loads the same tabbed form as the create page, pre-populated with current data.
- Changes are autosaved every 30 seconds.
- A Sticky Save Bar appears at the bottom of the page showing save status.
- Click Save & Close to save explicitly and return to the listings dashboard.
Draft Restore
If you have unsaved local changes from a previous session (e.g., browser crash), a Draft Restore Banner appears at the top of the edit page. You can choose to Restore the locally saved version or Discard the local draft and use the server version.
AI Tools on Edit Page
When editing a listing, additional AI-powered tools are available (if AI features are enabled in your profile):
- Market Analysis — Runs the market analyst AI agent to analyse comparable properties in the suburb
- Optimise — Runs the listing optimizer AI agent to suggest improvements to your headline, description, and features
See AI-Powered Descriptions for more details.
Deleting a Listing
- Click the Delete button on a listing.
- A confirmation dialog appears: "This will move the property to Deleted Items. You can restore it within 30 days."
- Click Delete to confirm.
Deletion is a soft delete — the property is moved to Deleted Items. You can restore it within 30 days.
Warning
Co-Listed Properties
If you are a co-listing agent on a property, the listing appears in your dashboard with a Co-Lister badge. See Co-Listings for details on permissions and collaboration.
Quick Actions from the Dashboard
| Action | Description |
|---|---|
| Edit | Open the listing editor (if you have edit permission) |
| View | Preview the public listing page |
| Open Homes | Navigate to open home management for that property |
| Publish | Publish a draft listing (primary agents only) |
| Delete | Soft-delete the listing (primary agents only) |